Policies

Agnes Scott College All Sports Camp Policies and Procedures

Tax Information

• Tax ID#: 58-05-66116
• Registrants must keep their receipts - we will not provide additional receipts months later for tax purposes.

Program Policies and Procedures
Refunds: 

• Deposits are non-refundable 3 weeks prior to camp
• Full tuition is refundable up to 48 hours prior to the start of a session. After that, 50% refund.

Discount/ Coupon: 

• Any misuse of discounts or coupons codes will be corrected and the balance will have to be paid before a session begins.

Late Pick-Up Policy:

• Pick-up is at 5:00 PM. After 5:00 PM, a $20 fee is assessed for the first five minutes. Every minute after is $5/minute. 
   

Emergency Procedures:
A. Minor Incident (cuts, scrapes)

1. Escort camper to the athletic trainer, who will administer first aid
2. Call parent/guardian if deemed necessary. Parent/guardian will be informed by email or at end of the day when they pick up their child
3. All staff involved to complete detailed accident report as soon as possible 

B. Medium Incident (ex: heat stroke)

1. Provide necessary first aid
2. Contact on site athletic trainer
3. Athletic Trainer contacts campus Public Safety who contacts EMS
4. Notify parent/guardian
5. All other leaders continue program with other children away from injured individual
6. All staff involved to complete detailed accident report as soon as possible

C. Major Incident (ex: broken limb, unconciousness, concussion)

1. Provide necessary first aid
2. Contact on site athletic trainer
3. Athletic Trainer contacts campus Public Safety who contacts EMS
4. Notify parent/guardian
5. All other leaders continue program with other children away from injured individual
6. Athletic trainer accompanies camper to hospital
7. All staff involved to complete detailed accident report as soon as possible
   (In the case of a potential concussion a Doctors note will need to be presented before the camper is allowed to continue camp activities for the remainder of the week)

Counselors are not permitted to administer medication. If a camper needs to take medication during the camp day must submit a note from parent be observed by the onsite athletic trainer.  If previous notification has been given by parents regarding campers who need to take medication, administration of medication will come from the Director or athletic trainer.
Allergies and medical problems will be noted each week and head coaches will be made aware of allergy treatment and instructions for campers. Epi Pens will be kept at the camp director’s station.
A first aid kit will be kept on site at the camp director’s station and stocked regularly throughout the summer.

All campers requiring medical attention will be seen by the college's athletic trainer who will assess the need for further medical attention by emergency services. If a camper is experiencing pain that does not subside, (vomiting, fever, or other infections/ contagious ailments), a parent/guardian will be notified to pick their camper up that day. In the case of ailments that threaten the well being of all campers present, an email will be sent to the guardians of all campers in attendance for that particular session to make them aware of the situation.

Discipline Policy:

• Unsafe, inappropriate and/or bullying behavior by any camper is not allowed.
• Campers will be made aware of the rules and guidelines for behavior and the consequences for not following them.
• The following outlines a list of consequences which staff are permitted to use when dealing with a camper displaying inappropriate behavior. Staff will need to use their own discretion and common sense when disciplining a child. The discipline measure must be fair and correspond with the severity of the misbehavior

1. First Incident – 3 Verbal Warnings explaining to camper what they did wrong and the appropriate behavior that is expected
2. Second incident – 10 Minute Time out: Camper is removed from the activity for 10 minutes
3. Third incident – Camper is removed from activity and must meet with the camp director
4. Fourth Incident – Removal of swim time and camp director will send an email to the guardian explaining the situation and actions that took place

• Should a camper need to be spoken to 4 or more times in a day or behave in a drastic nature, a phone call or an email will be sent to notify parents.
• Campers who threaten the safety of themselves or others will be asked to leave the program. The Athletic Director will be made aware of a camper's dismissal from camp.

Restrooms and Locker Rooms:

• Restrooms: When transporting campers to the restroom, counselors will stand outside of the respective men’s/women’s restroom to wait for campers to finish. If a younger camper requests assistance, another counselor or camp director will be asked to come and monitor.
• Locker Rooms: Two camp counselors are present in the locker rooms while campers are changing before and after swim time to monitor that campers are undressing/dressing quickly, are not playing around and to assist campers if needed.

Inclement Weather Plans:

• Rain – in the event of rain all activities will be moved inside the building; The gym divider wall will separate baseball, tennis, and soccer on one side of the gym, and lacrosse, basketball, fun fitness, and volleyball on the other side. The space needed for all activities will be reduced, so head coaches will have a rain plan in case it rains for the entire week. Swimming activities will continue in the afternoons as scheduled.
• Tornado – All campers and camp staff will be moved to the basement of the Woodruff Athletic Center. Head coaches will be accountable for all campers in their group.
• If other serious issues such as fire or complete power outages occur in the Woodruff Athletic Center, campers will be transported by counselors across the street to the Bullock Science Center, or to the Alston Campus center. Activities to keep them engage will take place, and parents/guardians will be notified via email.

Lost and Found:

• Lost and found items are put on display each morning at camp and counselors will have a time at the end of the day when lost items are returned to campers who claim them.  Items that are left at camp will be kept for 1 week before they are donated to the local Salvation Army.